One front door for every student, everywhere.
Students book online, walk into a lobby, or join from their phone, and every path lands in the same place. Advisors see the full student profile before the meeting starts, calendars stay synced, and the whole conversation lives on one record. This is the Virtual One Stop.
Students bounce between tools. Nobody sees the full picture.
Scheduling in most colleges is spread across half a dozen tools that do not talk to each other or to the student record. An advisor lives in Outlook. A tutoring center runs on Calendly. Financial aid still takes walk-ins on a clipboard. Students do not know who is available, and staff cannot see a complete history of who helped them. When the student finally arrives, the advisor starts from scratch.
Everything scheduling and advising needs, connected.
Smart Scheduling
Students self-book by service, department, or advisor with real-time availability. Office hours respect timezones, recurring rules, and exceptions for breaks and holidays. Group sessions, events, and 1:1 advising all run on the same engine.
Virtual Lobby
A live lobby for every department: students arrive, see the queue, and get pulled into a video meeting the moment a counselor is free. Front-desk staff route students with a click. The same lobby works in person, on a kiosk, or on a phone.
Kiosk Check-In
Walk-in students check themselves in at a lobby kiosk or from their phone. Card readers, QR codes, and magic-link sign-in all supported. A live queue display shows wait times so staff and students always know what is next.
Virtual Meeting Rooms
Drop-in cafes, private 1:1 lobbies, classroom-style event rooms, and recordable group sessions — all built in. Video launches from the same interface students use to check in at the front desk. No third-party links, no missed sessions.
Document eSignature
Generate, route, and sign forms inside the meeting. Financial aid documents, advising agreements, internship paperwork, and consent forms get done in the moment, not after a week of email tag.
Calendar Sync
Two-way sync with Microsoft 365 and Google Calendar, plus Zoom for video. Advisors manage one calendar, and every booking, reschedule, and cancellation stays in step across systems.
Degree Planner
Multi-term course plans tied to program requirements, transfer credit, and the approval workflow. Students and advisors always see exactly where the student stands toward graduation.
Campus Anywhere
A mobile-friendly student portal with magic-link access. No campus credentials required, no app to install, and the same unified experience from a dorm, a bus, or the lobby couch.
- Microsoft 365 / Outlook
- Google Calendar
- Zoom
- Canvas
- Blackboard
The physical campus and the virtual campus are the same experience.
A student walks into the admissions lobby, gets pulled into a virtual advising meeting, and ends the session in the financial aid queue without ever leaving the screen. One student, three departments, zero handoffs that drop context. This is what it looks like when scheduling, check-in, video, and advising live on the same platform instead of four different tools that cannot see each other.
- In-person, video, phone, and kiosk check-in on one screen
- Live queue management for every lobby and tutoring hub
- Meetings link to cases and milestones automatically
- eSignature and intake forms run inside the meeting
From first click to full advising session in three steps.
- 1
Configure
Set availability by advisor, department, or service type. Define meeting rooms, kiosk lobbies, office hours, and exceptions once — and the whole institution runs on the same rules.
- 2
Connect
Students book online, walk in at a kiosk, or join from their phone with a magic link. Calendars stay synced across Microsoft 365, Google, and Zoom, with reminders going out automatically.
- 3
Advise
Advisors see the full student profile before the meeting starts — notes, cases, milestones, and history on one screen. Every interaction lands on the student record without extra data entry.
Every meeting feeds the rest of the student journey.
Scheduling is not a standalone tool at ConexED. Every appointment, walk-in, and video call connects to the student record, so notes from today show up in tomorrow's early-alert case, last week's advising session informs this week's cohort outreach, and every interaction lands on a dashboard without anyone pulling a report. This is the part standalone scheduling tools cannot do, and it is the reason colleges stop paying for four of them.
- SupportAdvising notes and meeting history flow into cohort-level support.
- RetainMeetings link to cases so alerts fire against a full interaction history.
- ReportEvery meeting, check-in, and no-show lands on a dashboard automatically.
“A student came into the admissions lobby and was taken into a virtual meeting, got help, and then suddenly that student was in the financial aid lobby saying, 'I really want to come to this college.' One student, serviced at three different areas. That person never left the screen.”
Whether you’re a CIO consolidating systems, a Vice Chancellor driving student success, or an advisor supporting hundreds of students,
ConexED was built for you.
See What It Looks Like When It All Works Together.
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